TERMS AND CONDITIONS

Fair Leaflet Distribution, 29 Arduthie Road, Glasgow G51 4TS

Please ensure that you read these terms and conditions.

Placement of an order with the Company would confirm acceptance of these Terms and Conditions and will be regarded as a Contract.

1. Definitions

‘Client’ is any business or individual who commissions the Company to carry out a distribution or any other work.

‘Contract’ is the terms and conditions set out in this document ‘Company’ is Fair Leaflet Distribution, a business.

‘Material’ is the promotional material be it leaflet, letter, promotional card or other materials to be delivered or stored by the Company.

2. Content of Marketing Material

The placing of an order for distribution constitutes an assurance by the Client that:

a)The material to be distributed does not contain anything which is dangerous, constitutes an infringement of copyright, or is defamatory, obscene or otherwise illegal.

b)All necessary authority and permission has been secured in respect of the use in the leaflet of pictorial representations of (or purporting to be of) living persons and of words attributed to living persons.

c)Copy shall be legal, decent, honest and truthful, shall comply with the British code of Advertising Practise or British Code of Sales Promotion Practise and all other codes under the general supervision of the Advertising Standards Authority.

The Company reserves the right to require copy to be amended to meet its approval and to omit or suspend the distribution of any leaflet as its sole discretion.

The Client agrees to indemnify the Company in respect of all costs, damages or other charges falling upon the Company as the result of legal action or threatened legal action arising from the publication and/or distribution of the leaflet.

3. Supply of Material for Distribution

Material for distribution shall be delivered to the Company’s specified delivered address not earlier than 2 weeks, or later than 2 working days prior to the commencement of the distribution.

Deliveries to the Company should be made between Monday and Saturday between 9am and 4.30pm and by arrangement. Collection from the customer can be by arrangement

The Company reserves the right to make an additional charge of £10 per 1000 in respect of the materials supplied to the Company after the deadline or refuse to deliver such material, at its absolute discretion.

In the event of materials being different in terms of size, weight or shape to that specified on the Company’s order form, the Company reserves the right to make an additional charge or refuse to deliver such a material, as its absolute discretion.

Leaflets must be securely packed in regular quantities and clearly marked as such. The Company reserves the right to make an additional charge of £1 per 1000 for leaflets incorrectly packed or to refuse to deliver such materials, at its absolute discretion.

The Company is under no obligation to check the quantity of material supplied for distribution nor accept the accuracy of any information shown on any delivery notes of the Client or the Client’s delivery agent, but will so far as reasonably possible notify the Client if the amount of materials falls short or exceeds the requirements of the agreed distribution.

No liability is accepted for Client’s materials whilst in the possession of the Company. The Company is not liable whatsoever for Client material or any arising consequential loss.

4. Cancellation and Alterations

Cancellations must be notified to the Company via email seven working days prior to the distribution date.

Cancellations for the orders not notified within the required time period will be charged at a rate of 50% of the value of the original order.

Alterations to delivery/distribution date less than seven days prior to booked slot will incur an administrational fee of £10 per 1000 (a minimum £50 charge). In the case of an alteration to delivery date less than 7 days in advance, any previously agreed turnaround or delivery schedule becomes null and void and the Company reserve the right to refuse to match timescales in altered delivery slot at its absolute discretion.

The above fees may be waived at the Company’s sole discretion.

5. Distribution of Marketing Material

Unless otherwise stated, distribution will normally take place within the specified time period in the confirmed order and to the area scheduled to receive the leaflets. This does not necessarily imply 100% penetration of all addresses within the area. An example of this would be where access is not gained on initial visit and stock of marketing material is depleted we would not revisit house/stair/ apartment/flat of non-delivery.

Whilst every effort will be made to meet the agreed schedule and this will always apply to dated material (where the Company has been notified in writing and it is specified in the customer order confirmation) the Company reserves the right to vary both the method and timing of the distribution. This will be done in conjunction with the Client. Please note clause on schedule alteration in section above.

During the circulation, the Company will log distribution data in our system for reference.

Independent inspectors are always welcome but at the Client’s expense.

The Company will send the Client a distribution report within 5 working days following completion of the distribution.

The stated distribution and overall quantity distributed are subject to a variance of up to 2% within the terms of the Contract. Distribution is undertaken on a contract price – not a payment by results basis.

6. Distribution Queries

The Company will not be responsible for the production costs of leaflets or loss of business or any other loss or damage however arising occasioned by non-delivery or delay in distribution of leaflets for whatever reason, save as stated in the clause below.

In the unlikely event of non-delivery, evidence in the form of specific addresses of those who have not received the materials in the agreed area must be furnished to the Company within 3 working days of the distribution date. If the evidence proves there has been a total or partial failure of delivery in the agreed area the Company shall deliver the materials to those addresses free of charge of refund the proportional cost of delivery to the Client but shall not incur any other liability whatsoever to the Client.

7. Payment Terms

In the absence of agreed credit terms, payment must be received at the time of booking. Credit terms are at the sole discretion of the Company and may be withdrawn at any time.

Unless otherwise agreed, credit terms are strictly 30 days from the date of the invoice.

Cheques should be crossed and made payable to the Company using the details noted on the invoice or as advised from time to time.

A transaction fee of 3% will be added to payments made by credit or debit cards;

In the event that an invoice is not paid within the timescale specified in these terms and conditions, we reserve the right to charge interest from the date of the invoice at a rate of 3% above the base rate of Lloyds TSB Bank.

If an invoice has not been paid for a period deemed to be excessive by the Company, the Company may engage the services of a debt recovery specialist. Debtors will be responsible for paying all of the costs incurred by the Company in recovering the debt.

8. General Terms

Unless otherwise stated, the price quoted applies only to the distribution of leaflets on behalf of individual advertisers and/or businesses who are promoting their own goods, services, functions, etc. via material specifically printed on their behalf.

The placing of an order for distribution or any other work shall constitute an acceptance of the above conditions and any conditions stipulated on the Client’s own form or elsewhere by the Client shall be void in so far as they are in conflict with them.

‘Fair Leaflet Distribution’,
29 Arduthie Road,
Glasgow G51 4TS
Telephone No: 0141 237 3147. Mobile : 07518233000

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